A Pre-Qualification Questionnaire or PQQ is a group of established queries that dealers and companies generally present while bidding for a job. It is certainly an important part of the bid writing process. This is dependent if you are bidding to a well-known private sector firm or to a public sector organisation.

 

It truly is frequently used for big deals and its objective is to evaluate the bidder’s commercial, technical and financial capabilities. The Pre-Qualification Questionnaire is utilized to shortlist any applications that satisfy the minimum qualification conditions. It takes them through to the next phase of the tendering procedure where they are asked to tender.

 

It is a very effective strategy to distinguish the best provider in the public sector environment. The most possible vendors can be easily short listed when using the PQQ as a basis. This is very important if the number of bids is quite high and depending on the aspect of the job, will limit the number of companies who get an invitation to tender to about six.

 

It always includes the financial statements, an equal opportunities questionnaire, an environmental questionnaire, a health and safety questionnaire, and supplementary technical questions. It will be sent to you in 3 ways. It is either by general enquiry, by direct invitation, or by replying to an advertisement on a local procurement portal or via TED.

 

You really need to show that the financial situation of your company is secure enough to carry out the project. It will ask you to provide your account information and complete turnover of the previous three years (or more), as well as the existing financial situation of your own organization. You may even be required to provide full details relating to your company’s board of directors and background history.

 

You’ll have to show how competent you are to execute the work so they will realize if you are suitable. You can provide details of your past work similar to the one for which you are bidding. Superior quality is of high importance so you need to present using your proposal that your company adheres to strict quality pointers.

 

Reply to every question in all sections in a natural and simple to read format. Purchasing representatives receive a lot of applications and won’t have the time to read through any extra documents you supply so avoid saying ‘Please see the attached.’ A badly prepared submission will affect the purchasing officer’s first impression of you as a tender.

 

Return to the sender in the required way when you have accomplished the pre qualification questionnaire sufficiently. Present it clearly without any errors. Any submissions following the closing day will never be considered so send it ahead of the closing date.